• Degree qualifications in Business Administration, Law, Labour Economics
• A minimum of 2 years post-graduate experience in either a Human Resources or Administrative position
• Basic understanding of principles of labour and employment legislation within the relevant jurisdiction(s)
• Intermediate written and spoken communication skills including some negotiation skills
• Intermediate organizational and time management skills with the ability to work under pressure and to tight time frames on occasion
• Intermediate skills in at least two areas of Human Resource function including: recruitment, employee relations, training, compensation & benefits, strategic human resources, performance management, organization health and safety, working with foreign nationals
• A positive attitude and willingness to learn Human Resources and business administrative processes are important in this position
• Intermediate spoken and written English skills are also required

• COMPENSATION & BENEFITS
  • Administer the company's compensation and benefit in accordance with established policies so that employees receive the appropriate compensation and benefits for their positions on time
  • Update the payroll data to meet with changing Labor Laws
  • Under limited supervision, process the Company’s payroll accurately and on time. Activities may include; accounting; distributing and preparing payments, benefits, taxes, and payroll deductions; calculating bonuses; maintaining payroll records. Resolve enquiries from employees
  • Annual leaves of employees are managed and recorded correctly and timely
  • Coordinate with Administration Department to organize annual health check-up for all employees as scheduled
  • Develop and maintain a personnel filing system and staff database in both soft and hard copies to ensure the availability and confidentiality
  • Ensure the health and accidental insurance of all employees to be bought on time and correctly
  • Ensure all payments to insurance broker to be paid correctly after making the reconciliation during the year
  • Ensure PIT, social, health and unemployment insurances (SHUI) of all employees to be declared correctly in accordance with the updated laws
  • Ensure SHUI to be reconciled with Local authorities on a quarterly basis
  • Manage and get the work permit and resident cards for foreign employees on time as required by laws

• RECRUITMENT & SELECTION
  • Participate in a variety of recruitment activities so that the Company's recruitment process is efficient, effective and equitable
  • Responsible to identify recruitment needs in collaboration with line Directors and Managers
  • Responsible for sourcing candidates by preparing posting all known vacancies on the Archetype website; preparing job advertisements for job boards and newspapers; ensuring all candidates apply directly on the online application form; managing candidate validations and qualifications; arranging interviews, notifying candidates of interview details; notifying unsuccessful candidates that they are not progressing
  • Negotiate and prepare offers of employment under the guidance of the Human Resource Manager and the operational Director; using the approved standard format for offers of employment; and follow up negotiations to conclusion
  • Prepare job advertisement, web postings, shortlist candidates, liaise with agencies, contact candidates, arrange interview for line Managers and HR Manager/Director
  • Perform the 1st interview for all positions
  • Provide feedback to unsuccessful candidates based on the job's pre-established selection criteria and the Company's recruitment policies
  • Prepare job offer materials in accordance with the agreed job specifications so that successful candidates have all the information they need to decide whether to accept the position
  • Conduct employee orientation/induction and introductory training so that new employees are quickly integrated into the Company; ensuring at all times the most efficient processes are used to reduce mis-hires and recruitment costs

• EMPLOYEE RELATIONS
  • Response to queries from employees about HR policies and other related HR issues such as Labor code, Social, Health & Unemployment Insurance, Personal Income Tax, etc
  • Participate in a variety of employee relations activities to minimise the negative impact of individual employee grievances or collective labour disputes.
  • Address basic and routine employee enquiries

• GENERAL ADMINISTRATION
  • Responsible to provide administrative support for the Human Resource Management Team including: preparation of contracts, social/medical insurance enrollment/claims; employee file maintenance; updating employee details on the intranet; maintaining time-and- attendance records
  • Provision of support to the Human Resource Management team in relation to all aspects of the Human Resource function which may include: organizing training events; assisting with the preparation of induction documents; assisting with the preparation of reports; and any other tasks as requested by the Human Resource Manager or Director from time-to-time
  • Ensure that they are using the most up-to-date Group standard tools, forms and procedures in their work
  • Manage administrative processes associated with Human Resources such as visa applications, travel arrangements, meeting arrangements, work permit applications
  • Undertake general administration duties as and when required
  • Provision of support to Human Resource Management team in relation to all aspects of the Human Resource function which may include: organising training events; assisting with the preparation of induction documents; assisting with the preparation of reports
  • Undertake General Administration duties including: maintaining records for expenses; correspondence, transmittals, supplies/purchase orders; assisting with travel arrangements; assisting with visa and work permit applications; organising driver schedule; assist with translation
  • Ensuring that office stationery orders are properly handled and maintain sufficient stocks
  • Provide support in relation to the office facility management including: cleaning, repair/maintenance
  • Any other general duties of an administrative nature as requested

Interested candidate, please submit CV and Covering Letter with stating your expected salary thought via email or office address below. Only shortlist candidates will be notified and contacted by phone for interview. The documents received will not be returned.