Position Information
Position Title: Finance Assistant
Program Unit: Finance & Accountant
Reports To: Finance Officer
Accountable For: N/A
Last Updated: 01 January 2014

Organizational Background
The Ministry of Social Affairs, Veterans and Youth Rehabilitation (MoSVY) was included in the Global Fund to fight AIDS, Tuberculosis and Malaria (GFATM) SSF grant agreement as a sub-recipient and is responsible for activities aimed at reducing the impact of HIV/AIDS on orphans and vulnerable children (OVC) in Cambodia. MoSVY coordinates a multi-sectoral response to the needs of OVC across Cambodia, including those children who are infected and affected by HIV/AIDS.  Implementation of this response within MoSVY is centered at the Directorate of Technical Affairs, in particular the Directorate’s Department of Social Welfare and the Department of Child Welfare. 
One of the Global Fund supporting areas is to strengthen the MoSVY’s capacity in coordinating the development and implementation of policies and programs that protect, care for and support OVC.  This is divided into two broad themes:  (1) The Global Fund program supports MoSVY to provide, promote and monitor institutional and community-based alternative care practices, and also to enable social workers to work more effectively with children to identify needs and to provide a multi-sectoral response to their needs. (2) Institutional Capacity Building of MoSVY including Child Welfare Department to build capacity to strengthen the management capacity and program management of Alternative Care and improve the monitoring and evaluation systems.

• Responsible for MoSVY procurement including: Coordinate purchasing and procurement of supplies, equipment and services in compliance with MoSVY-SSF and NAA requirements and policies to ensure timely programme implementation. Liaise with NAA as required and ensure complete transparency and fairness in purchasing at all times - Accountant
• Prepare Disbursement Vouchers (DV) making sure that all required documentation is attached with all required authorizations - Accountant
• Prepare Replenishment Requests and Liquidation Reports for NAA - Finance Officer (FC)
• Monitor and maintain fixed asset register, ensuring assets are entered immediately after purchase and follow GF asset guidelines and reporting requirements – Cashier
• Ensure asset marking/sticker is applied before asset is assigned to user and all required documentation is completed in a timely way to assign responsibility to user – Cashier
• Ensure asset transfers/disposals follow SSF guidelines and are properly documented and approved - FC
• Review vehicle logbooks and analyze fuel consumption monthly - Cashier
• Prepare Balance sheet reconciliations monthly, including, but not limited to, cash, bank, advance, etc. Check pre-numbered documents (including checks, receipts, disbursements, etc) to make sure no documents are missing - Accountant
• Ensure timely settlement of advances - Cashier
• Verify Cash Count every Friday, on the last day of each month and also on a surprise basis - FC
• Along with or in addition to FC, provide technical financial support to focal points - Accountant
• Ensure full support and information is provided on a timely basis to external and internal auditors - Accountant
• Ensure that all project financial and administrative information is backed up regularly and kept in a secure environment per IT policy - Accountant
• Handle all other IT issues either on own or by engaging an outside source – maybe give to someone else?
• Book travel arrangements for international travel and obtain/update passports and visas as required – Accountant.
• Attend PR meetings as required – FC

Interested candidate please send your CV and cover letter by using the contact details below: