UNOPS supports the successful implementation of its partners’ peacebuilding, humanitarian and development projects around the world. Our mission is to serve people in need by expanding the ability of the United Nations, governments and other partners to manage projects, infrastructure and procurement in a sustainable and efficient manner. Working in some of the world’s most challenging environments, our vision is to advance sustainable implementation practices, always satisfying or surpassing our partners’ expectations.

With over 7,000 personnel spread across 80 countries, UNOPS offers its partners the logistical, technical and management knowledge they need, wherever they need it.A flexible structure and global reach means that we can quickly respond to our partners' needs, while offering the benefits of economies of scale.

UNOPS KHOC
UNOPS mission is to serve people in need by expanding the ability of the United Nations, governments and other partners to manage projects, infrastructure and procurement in a sustainable and efficient manner. To ensure more effective support and oversight of ongoing projects/programs and facilitate the development of new projects/programs, UNOPS established its Cambodia Office (KHOC) in early 2013.
 
UNOPS KHOC is currently in the process of expanding its area of engagement in cooperation with its development partners, primarily focused on a portfolio comprised of projects in the infrastructure, governance, justice and agricultural sector.

UNOPS Cambodia is looking for a qualified candidate to fill the position of Administrative Associate at LICA 6.

Section/Unit: AR, KHOC, Cambodia
Contract/Level:    LICA-6
Contract duration: 1 year initially, renewable subject to satisfactory performance and funding availability
Supervisor: Head of Support Services

• UNOPS Core Values/Competencies
  • Integrity
  • Professionalism
  • Respect for Diversity
  • Commitment to continuous Learning
  • Accountability
  • Planning and Organizing
  • Results orientation
  • Communications skills
  • Teamwork skills
  • Client orientation
  • Creativity and innovation
  • Technological awareness
• Requirements
  • Education:
    • Secondary education. Certification in administration desirable.
    • University Degree in Business or Public Administration desirable, but it is not a requirement.
  • Experience:
    • 6 years of relevant experience in administration or programme support service.
    • Experience in the usage of computers and office software packages (MS Office 2010 and/or newer versions).
    • Experience in handling of web-based management systems.
  • Language:
    • Fluency in written and oral English and Khmer is required.
  • Functional Competencies
    • Knowledge Management and Learning
      • Shares knowledge and experience
      • Actively works towards continuing personal learning and development in one or more practice areas, acts on learning plan and applies newly acquired skills
    • Development and Operational Effectiveness
      • Ability to administer and execute administrative processes and transactions
      • Ability to extract, interpret, analyze data, identify and resolve operational problems
      • Ability to perform work of confidential nature and handle a large volume of work
      • Good knowledge of administrative rules and regulations
      • Strong IT skills, knowledge of oneUNOPS
      • Ability to provide input to business processes re-engineering, implementation of new systems
      • Ability to supervise and train support staff
    • Leadership and Self-Management
      • Focuses on result for the client and responds positively to feedback
      • Consistently approaches work with energy and a positive, constructive attitude
      • Remains calm, in control and good humored even under pressure

• Functional Responsibilities
  • Under the supervision of the Head of Support Services, the incumbent is required to perform the following specific duties and responsibilities for UNOPS implemented projects:
    • Ensures implementation of operational strategies, focusing on achievement of the following results:
      • Full compliance of administrative activities with UNOPS rules, regulations, policies and strategies.
      • Support UNOPS administrative business processes mapping and elaboration of the internal standard operating procedures (SOPs).
    • Ensures efficient administrative support , focusing on achievement of the following results:
      • Screening, indexing, classifying, storing and disseminating information and/or reports and material ensuring conformity with relevant procedures and integrity;
      • Organization and coordination of shipments and customs clearance
      • Support with protocol matters, registration of staff, coordination with local authority on space and other administrative matters.
      • Coordination of travel arrangements. Performing a Buyer role in oneUNOPS for preparation of POs for travel and other administrative expenses. Information on air services, rates and travel schedules for specific itineraries. Processing of travel claims.
      • Organization of procurement processes including preparation of RFQs, ITBs or RFPs documents for travel + related services + office equipment, receipt of quotations, bids or proposals, their preliminary evaluation. Preparation of POs.
      • Organization of workshops, conferences, retreats
      • Coordination of DSA, travel agencies, and other administrative surveys, surveys for organization of common services.
      • Coordination of transportation services, regular vehicle maintenance and insurance. Checking and certifying of vehicle daily log and gas consumption, update and maintenance of vehicle history report.
      • Prompt reporting and investigation of cases of vehicle accidents, damage, loss or theft of items; update and maintenance of vehicle history report.
      • Research and retrieval of statistical data from internal and external sources; preparation of statistical charts, tables and reports.
    • Provides support to proper office maintenance, supply and assets management, focusing on achievement of the following result:
      • Support timely preparation and submission of periodic inventory reports; coordination of physical verification of inventory items.
      • Coordination of the provision of reliable and quality office supplies
      • Support to maintenance of common premises and common services; supervision of cleaning services.
    • Provides support for effective administrative and financial control in the office, focusing on achievement of the following results:
      • Maintenance of administrative control records such as commitments and expenditures.
      • Confirmation of availability of funds prior to review by supervisor; creation of vendor set-up information in OneUNOPS;
      • Maintenance of data integrity in the database, control programme; analysis of results and initiation of corrective actions when necessary.
      • Proper control of supporting documents of funds and activities.
      • Administrative coordination of common premises/services cost-recovery arrangements for daily operations.
      • Provision of the information for the audit.
    • Coordinates implementation of Registry and Receptionist functions, supervises Registry Clerk and Receptionist, focusing on achievement of the following results:
      • Provision of efficient general reception and information services.
      • Provision of reliable registry services.
    • Provides support to knowledge building and knowledge sharing, focusing on achievement of the following results:
      • Guidance and training of supervised staff engaged in the different administrative services including statistics, finance, programme, human resources activities and/or other related areas requiring extraction, input and review for accuracy of data from various sources and action to correct, as necessary.
      • Training of staff on the administrative procedures
      • Briefing/debriefing of staff members on issues relating to area of work
      • Sound contributions to knowledge networks and communities of practice.

The applications will be received through the UNOPS GPRS online platform below. Applications submitted through other means will not be considered.
https://gprs.unops.org/Pages/ViewVacancy/VADetails.aspx?id=9960